Document Scanning & Digital Storage Services

Digitally transform your business and centralize your information
Lady Scanning Document | Iron Mountain

Document Scanning & Digital Storage Services

Digitally transform your business and centralize your information
  1. Home
  2. Document Scanning & Digital Storage Services

SECURE, COLLABORATIVE ACCESS TO YOUR INFORMATION

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure and a modern, secure cloud storage repository, Iron Mountain Document Scanning and Digital Storage services enable you to take the first step on your digital transformation journey. We can help you prioritize and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.

Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.

If you want leadership to invest IN digitization, you have to provide measurable proof of the value of your efforts.

Scroll over each box & learn what to ask to calculate your organization’s return on (digital) investment.

HOW DOCUMENT SCANNING & DIGITAL STORAGE WORKS

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:

Document Scanning and Digital Storage

Digital Mailroom Service

Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitized, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.

During the digitization process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitized mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.

With Digital Mailroom service, you’ll be able to:

  • Easily and quickly search your mail from one central, secure location.
  • Improve collaboration with approval workflow capabilities
  • Enable remote access to employees
  • Manage predictable costs through our subscription service.

FEATURES & BENEFITS

With Document Scanning & Digital Storage services you’ll be able to:

Blue icon of a computer screen with files

Free up space

Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.

Blue icon of a padlock

Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorized users to access only the information that they need.
Blue icon demonstrating network access

Centralize access*

You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs) and file shares, to centrally store scanned and digitally born documents for enhanced visibility, connection and access.
Magnifying Glass icon

Quickly Search*

Using optical character recognition (OCR) technology, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages
*available for InSight® Essential Edition

Document Scanning & Digital Storage services

woman scanning iron mountain documents with insight on screen

Image on Demand

Scan your documents stored in an Iron Mountain Record Center on an as-needed basis
A blue and gray graphic of a cloud and a laptop with files, a magnifying glass, and a padlock

InSight Essential Edition

Capture, store and access your content in a secure cloud repository
Employee using digital mailroom feature | Iron Mountain

Digital Mailroom

Eliminate paper at your front door with Iron Mountain Digital Mailroom service.
Insight image partner of the year

Content Services Platform

Make better business decisions using insights from advanced machine learning-based classification and analytics

Related Resources

Premium Content Multimedia Digitize and Automate Your Mailroom Workflows with Iron Mountain Digital Mailroom Service

Digitize and Automate Your Mailroom Workflows with Iron Mountain Digital Mailroom Service

View More

Premium Content Datasheets and Brochures Iron Mountain<sup>®</sup> Image on Demand Security Datasheet

Iron Mountain<sup>®</sup> Image on Demand Security Datasheet

View More

Premium Content Datasheets and Brochures Frequently Asked Questions About Iron Mountain<sup>®</sup> Image on Demand

Frequently Asked Questions About Iron Mountain<sup>®</sup> Image on Demand

View More

Premium Content Infographics and Tools Iron Mountain® Image on Demand Infographic

Iron Mountain® Image on Demand Infographic

View More

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience

business women

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience